AP coordinator

The Accounts Payable (AP) Coordinator is a key administrative role within the procurement-to-pay process. This position is crucial for managing daily accounts payable activities, ensuring the smooth and efficient handling of all accounts payable processes. The role involves coordination with various business contacts, procurement teams, and budget holders/requisitioners. Main responsibilities include:

• Processing and managing incoming invoices and related vendor documents in line with company standards. Ensuring timely and accurate receipt, coding, and processing of invoices, matching them with purchase orders, cost centers, and project codes.
• Maintaining the accounts payable subledger by accurately registering and matching invoices, resolving issues such as goods receipt delays or purchase order discrepancies. Collaborating with the financial controller and business controller to ensure up-to-date accounts payable maintenance.
• Responding promptly to vendor queries and coordinating with budget holders when necessary. Ensuring that vendor documents are properly filed and followed up on.
• Ensuring invoices are in the correct format and complete, communicating with vendors or budget holders to obtain missing details when needed. Monitoring and enforcing the "no purchase order, no pay" policy where applicable.
• Reviewing urgent payment requests, evaluating them, and obtaining approval from relevant business partners for exceptional payments.

• You have completed education at MBO 4 level (or equivalent) and have a minimum of five years of relevant experience. 
• Strong knowledge of accounts payable processes and systems, particularly in ERP systems like Business Central.
• Excellent organizational and communication skills.
• Ability to work collaboratively with stakeholders, including procurement, finance, and budget holders.
• Attention to detail, along with a focus on process improvement and compliance.
• Experience handling travel and expense claims (preferred).
• Fluent English, with proficiency in Dutch being an advantage.